Your Calendar Fills Itself. No-Shows Disappear.
AI-powered scheduling that books appointments, sends smart reminders, and backfills cancellations automatically — so your calendar stays full and revenue never slips through the cracks.
67% Fewer No-Shows
With smart reminders
Meet Your AI Booking Assistant
Stop losing revenue to empty time slots and no-shows. Your AI booking assistant manages every step of scheduling — from the first request to the final reminder — so you can focus on delivering great service.
The Problem
Scheduling Chaos Is Costing You Thousands
Phone Tag for Scheduling
You call the client, they miss it. They call back, you're on a job. A 2-minute booking takes 3 days.
Double-Bookings
When schedules live in notebooks, texts, and voicemails, overlapping appointments are inevitable.
No-Shows Eating Revenue
The average service business loses $26,000/year to no-shows. Every empty slot is money gone.
After-Hours Requests Lost
42% of booking requests come after 6 PM. Without instant response, they book your competitor.
Manual Reminder Calls
Your team spends hours calling clients to confirm appointments instead of doing billable work.
Scattered Booking Channels
Requests from website, phone, text, and social media create a fragmented mess no one can track.
How It Works
From Request to Confirmed in Seconds
Four intelligent steps that keep your calendar full and your clients happy.
Client Requests Appointment
Via website, text, phone, or social media — any channel, any time of day or night.
AI Checks Availability
Instantly scans your real-time calendar, matches service duration, and books the best slot.
Smart Reminders Sent
Automated sequence at 72h, 24h, and 2h before the appointment to confirm attendance.
Auto-Reschedule or Backfill
Cancellation? AI offers the slot to your waitlist and fills it before you even know.
Smart Availability
AI-Optimized Scheduling That Maximizes Your Day
Your booking assistant doesn't just find open slots — it finds the right slots. It factors in travel time, job duration, buffer periods, and your preferences to build a schedule that makes sense.
Website
Just nowNew booking request via online form
Text / SMS
2 min ago"Can I book a cleaning for Thursday?"
Phone (AI Voice)
5 min agoCaller requested furnace inspection
Facebook DM
8 min ago"Do you have any openings this week?"
Multi-Channel Booking
One Calendar. Every Channel. Zero Missed Bookings.
Clients book however they prefer — website, text, phone, or social media. Your AI assistant captures every request and funnels it into a single, organized calendar.
Smart Reminders
The 3-Touch Sequence That Eliminates No-Shows
A single reminder isn't enough. Your AI sends a strategically timed sequence of three touchpoints that keeps the appointment top of mind and gives clients an easy way to confirm or reschedule.
Sarah M. — HVAC Tune-Up
Thursday, 10:00 AM — 11:00 AM
Appointment confirmation with details and prep instructions
"Reminder: Your HVAC tune-up is tomorrow at 10 AM. Reply C to confirm, R to reschedule."
"Your technician Mike is on the way. ETA: 10:00 AM. Questions? Reply here."
Cancellation Detected
Wed 2:00 PM — AC Maintenance (45 min)
AI Actions
Current Waitlist
James P.
AC Maintenance · Waiting 2 days
Karen W.
Duct Cleaning · Waiting 3 days
Tom S.
Thermostat Install · Waiting 1 day
Waitlist & Backfill
Cancellations Stop Costing You Money
When someone cancels, your AI immediately contacts the next person on your waitlist. Most slots are filled within minutes — before you even see the notification.
See It In Action
Your Entire Schedule. Managed Automatically.
The Impact
Why Local Businesses Love AI Booking
67% Fewer No-Shows
Smart 3-touch reminder sequences keep clients committed. Reschedules happen automatically instead of becoming empty slots.
24/7 Booking
Clients book at midnight, on weekends, on holidays. Your AI never sleeps and never misses a request.
Zero Double-Bookings
Real-time calendar sync across every channel means conflicts are impossible. One source of truth, always accurate.
Save 15hrs/Week
No more phone tag, manual reminders, or calendar juggling. Your team focuses on billable work instead.
Higher Fill Rate
AI-powered waitlist backfill means cancellations get filled in minutes, not days. Your calendar stays packed.
Automated Reminders
Email, SMS, and voice reminders sent at the perfect time. Clients confirm with a single tap.
Built for Your Industry
AI Booking for Every Service Business
HVAC
Dental
Auto Repair
Plumbing
Electricians
Any Service Business
What Business Owners Are Saying
"No-shows used to cost us $2,000 a month. Since turning on the AI reminders, we've cut that by more than half. The waitlist backfill alone paid for the entire subscription."
Marcus T.
HVAC Business Owner
"Our front desk was spending 3 hours a day on scheduling calls. Now the AI handles 90% of bookings automatically and our team can focus on patient care."
Dr. Sarah K.
Dental Practice Owner
"I was losing evening and weekend booking requests to competitors. The 24/7 AI booking assistant means I wake up to a full calendar instead of missed calls."
David R.
Auto Repair Shop Owner
Do More with FlashCrafter
Booking Assistant AI works even better with these features.
Review Booster AI
Automatically request reviews after completed appointments. Turn happy clients into 5-star reviews on autopilot.
Learn more24/7 Support Assistant AI
Handle client questions, update hours, and manage requests around the clock with intelligent AI agents.
Learn moreLead Finder AI
Discover and engage new clients automatically. Fill your booking calendar with qualified leads from day one.
Learn moreFrequently Asked Questions
How quickly can I set up the Booking Assistant?
Most businesses are fully set up in under 20 minutes. You connect your calendar, set your service types and durations, define your availability rules, and the AI starts accepting bookings immediately. No technical knowledge required.
Will it work with my existing calendar?
Yes. The Booking Assistant syncs with Google Calendar, Outlook, Apple Calendar, and GoHighLevel. Changes made in any connected calendar are reflected in real-time to prevent conflicts.
How does the AI prevent double-bookings?
Every booking request is checked against your real-time availability across all connected calendars and channels. The AI also accounts for service duration, buffer time, and travel time to ensure no overlaps are possible.
Can clients reschedule on their own?
Absolutely. Clients can reply to any reminder to reschedule, or use a self-service booking link. The AI handles the entire rescheduling process and updates all calendars automatically.
How do the smart reminders reduce no-shows?
The 3-touch reminder sequence (72h email, 24h SMS, 2h SMS) keeps the appointment top of mind. Each reminder includes a one-tap confirm or reschedule option. Businesses using this sequence see a 67% reduction in no-shows on average.
What happens when someone cancels?
The AI immediately checks your waitlist for clients who match that time slot and service type. It contacts them in priority order and can fill the slot in as little as 4 minutes. You see a notification only after the slot is filled.
Can I set different booking rules for different services?
Yes. Each service type can have its own duration, buffer time, advance booking window, and availability hours. You can also set different rules per technician or location.
Is there a limit on the number of bookings?
No. The AI handles unlimited booking requests across all channels. Whether you get 5 bookings a day or 500, the system scales with your business at no additional cost.
Stop Playing Phone Tag. Start Filling Your Calendar.
Join hundreds of local service businesses using AI Booking Assistant to eliminate no-shows, fill every time slot, and get their evenings back.