Best CRM and Patient-Communication Software for Dental Practices (2026)
Eight products compared on published pricing, plan structure, patient-communication features, integrations and HIPAA requirements
Owners of independent dental practices and small dental groups in the United States
Best CRM and Patient-Communication Software for Dental Practices (2026)
Vendors compared
8
Published entry prices
$199–$829
Avg rating, 7 rated
4.4 ★
Criteria checked
10
This page compares Dentrix, Eaglesoft, Open Dental, Curve Dental, CareStack, DenGro, Weave and RevenueWell as they are sold to dental practices in the United States. Everything here is dental-specific software: practice management, patient communication and marketing automation. Prices come from vendor pages where a vendor publishes them; where a vendor does not publish a price, that is stated as not disclosed and third-party estimates are labeled as such. No star ratings from G2, Capterra or Trustpilot were available for several of these products at the time of checking, and those fields are left empty rather than guessed.
Shortlist
8 options, ranked
01
Dentrix
Best for large practices (10+ chairs) with clinical charting and insurance claims as the top priority
3.9 ★ · 376
PricingNot disclosed. The Dentrix Packages and Suites page carries no dollar figures — no monthly, annual, per-user or license price. Dentrix sells by quote. Connected Care Essentials is described as an annual support plan at one low monthly fee, with the amount unpublished.
Strengths
+270+ third-party applications integrate with Dentrix, plus Dentrix Smart Image connections to major imaging solutions
+Billing & Payments Suite combines Dentrix Pay, QuickBill Premium (email, text, mailed paperless statements) and automated ledger posting inside Dentrix — no third-party system or double entry
+Connected Care Essentials includes unlimited software and security upgrades, LiveChat support, built-in Dentrix Imaging and Claire AI, a conversational workflow assistant available 24/7
+Dentrix Ascend (cloud) includes unlimited users and centralized cloud data in every package
+DentalPlans.com integration (Dentrix G7.6 or later) enrolls uninsured patients into a Dental Savings Plan at the chair
Watch for
–No published pricing of any kind; budget only from a sales quote
–Two third-party cost estimates disagree — $300–700+ per month in one comparison grid, $500–700 per month plus training in the same page's narrative
–Learning curve described as steep (complex) in a third-party comparison grid
–Data access described as more closed than Open Dental for groups building reporting
–Henry Schein One supports only the latest two versions; imaging auto-install requires Dentrix version 25.5 or newer
Best for enterprise and multi-location groups that want service, training and updates bundled
4.9 ★ · 9
PricingNot disclosed. Patterson quotes by phone and describes Service Club as one low monthly fee with the amount unpublished. Third-party figures conflict: a cost tracker reports a median contract of $485 per year across 30 verified purchases, while a comparison grid lists $350–600+ per month. Sources differ; treat both as unofficial.
Strengths
+Eaglesoft Service Club bundles a license, free version updates, unlimited support by chat, email and phone, tailored on-site training, U.S.-based experts, equipment discounts and warranty replacements
+Three Service Club bundles pair Eaglesoft with Vyne Trellis services and discount the Service Club rate by 10% (Starter), 25% (Foundations) and 30% (Professional)
+Advanced Imaging is full bridge-free imaging with no added fees, including Dolphin 3D tools and Pearl AI real-time clinical detections on Eaglesoft images
+Front-desk and revenue tools are named: QuickFill fills open appointments, MoneyFinder surfaces revenue opportunities, SnapShot tracks performance trends, InContact manages patient follow-up tasks
+Service Club includes Eaglesoft Mobile and waives the Patterson CarePay+ subscription fee for a full year
Watch for
03
Open Dental
Best for independent practices and small groups that want published pricing and direct database access
4.6 ★ · 87
Pricing$199 per month per location in the United States for the first 12 months (12-month contract, all computers at the location, up to 3 providers), then $149 per month month-to-month after 12 consecutive months. Additional providers are $20 per month each (hygienists excluded). The only upfront cost is the first month of support fees. Data conversion is priced separately. Open Dental Cloud pricing is not published on the fees page. From 199.
Strengths
+The only U.S. vendor here with a full public fee schedule, including add-on prices down to per-message texting rates (US $0.04 per outgoing message)
+Direct database access, described as the most open of the on-premises systems for groups building their own reporting
+Free for support customers: eReminders, General Messages, Automated Thank-You, Patient Portal, Payment Portal, Message-to-Pay, Web Forms and webinars
+SmartSync provides real-time CRM sync with GoHighLevel, HubSpot and Salesforce; an Open Dental API plus a third-party endpoint reference covers patients, appointments, claims, payments, recalls and referrals
+90-day money-back guarantee on support fees and a 90-day guarantee on eServices
Watch for
04
Curve Dental
Best for independent practices that want a fully cloud-based all-in-one with no local server
4.3 ★ · 351
PricingNot disclosed. The vendor's plans page publishes no plan names or prices; fees are set in Order Forms and invoices follow then-current prices. Third-party estimates are $349–549 per month and $350–500 per month (the latter under a SuperHero tier name that does not appear on the vendor's own page). A vendor-published $100 fee applies per additional dentist; all locations are included. Sources differ on price; only the per-dentist fee is vendor-confirmed.
Strengths
+100% cloud-based: practices eliminate servers, manual updates and IT complexity, with automatic backups, 24/7 remote access and automatic updates included
+All-in-one scope covering scheduling, charting, billing, imaging, patient engagement, revenue cycle management, analytics and mobile access
+Unlimited eClaims included in the subscription; AI-enabled insurance verification, online scheduling, digital forms and integrated payments
+Native dental imaging tools and near-universal digital x-ray sensor integration, with HIPAA compliance stated
+Curve Mobile for iOS and Android covers practice administration, patient records and image access on internet-connected devices
Watch for
05
CareStack
Best for groups, DSOs and multi-location practices that want AI clinical tools with published starting prices
4.8 ★ · 206
PricingEssentials starts at $829 per month. Intelligence starts at $1,299 per month. Custom/Enterprise plans are quoted — pricing is not disclosed, and the vendor prices by number of locations, chairs and providers. No annual rates are published. A Capterra listing shows US$698.00 per user per month, which conflicts with the vendor's figures and with the vendor's statement that licensing is not per-user. From 829.
Strengths
+Essentials covers multi-specialty scheduling, online appointments, charting and treatment planning, FDA-cleared native imaging, digital patient portal and forms, electronic eligibility verification, insurance claims management, emails/MMS and bulk texting, lab cases, HIPAA-compliant team chat and a daily huddle dashboard
+Intelligence adds AI-powered clinical notes, AI voice perio charting, AI X-ray analysis and AI clinical diagnosis, delivered in partnership with Overjet
+Licensing is set against locations, chairs and providers rather than seats, so you can add users without buying a new license for each one
+Only one published add-on price in the whole category for membership plans: CS Membership at $99 per month for up to 60 members, then $2 per month per active member above 60, counted across all active locations
+Reserve With Google lets patients book from your Google listing straight into the diary
06
DenGro
Best for dental practices in the UK and Ireland that want a dedicated lead-and-patient CRM
PricingGro is £199 per practice per month including VAT. Pro is £249 per practice per month including VAT. Enterprise/DSO is bespoke — price not disclosed. DenGro sells to the UK and Ireland (its country dialog lists only those two markets) and publishes no USD pricing. Other figures in circulation conflict: a DenGro registration page shows £85, £170, £255, £340 and £245 alongside $56 and $73.99 billed annually with no plan mapping, and a comparison directory lists a Growth plan at £149 per month and a Pro plan at £189 per month. Use the pricing page figures. From 199.
Strengths
+It is the only product here built as a dental CRM rather than practice management: it tracks a patient from first contact through treatment and automates the follow-up sequences that fill chairs
+Unlimited users at no extra cost; pricing is per practice, not per seat
+No set-up fee, no contract and no tie-in — a rolling 30-day subscription you can cancel anytime, reactivatable within 60 days
+Shared inbox for two-way patient conversations by email, SMS and WhatsApp, with customisable dental-specific nurture sequences and a dental AI chatbot included in Pro
+14-day free trial on every plan, free live chat support and free weekly drop-in training
Watch for
07
Weave
Best for practices that want the phone system, texting, payments and reviews in one monthly bundle
4.3 ★ · 3
PricingThe base bundle is $199 per month and includes two premium Yealink phones. Pre-bundled add-ons start at $149 per month (Coordinate and Attract), with individual solutions priced per item — those amounts are not published. Named tiers on the pricing page are Ultimate, Elite and Pro, with message allotments of 15,000, 3,000 and 1,500 and up to 15 phones on Ultimate; per-tier dollar prices are not published. A third party says Pro starts around $249 per month, which the vendor page does not corroborate. From 199.
Strengths
+Base bundle covers Call Pop, two-way texting, missed-call text, Text to Pay, the mobile app, team chat, call analytics, fax, two premium Yealink phones and essential AI features
+Attract bundle ($149 per month) adds reviews, Text Connect, email marketing with 10,000 emails and bulk texting with 5,000 texts
+Coordinate bundle ($149 per month) adds online scheduling, digital forms, reminders and follow-ups, appointment confirmations and recall/reactivation texts and calls
+No long-term contract required, and it is a complete cloud VoIP system that replaces legacy phone hardware with existing numbers ported across
+Weave Mobile App is included in the base plan for calls, texts and voicemail showing your existing business caller ID
Watch for
08
RevenueWell
Best for practices that want marketing, reactivation campaigns and patient communication layered onto an existing PMS
3.9 ★ · 138
PricingNot disclosed for the marketing and communication plans. The plans page shows a Starter and a Premium tier plus add-ons (AI Receptionist, Dental Websites, RevenueWell TV) with no dollar figures. Dental Phone pricing is quote-only. The only published prices are for standalone RW Virtual Office: $149 per month with no contract, or $129 per month on a 12-month commitment with a 30-day full money-back window.
Strengths
+Premium includes two-way text, One Number (one business number for voice and text), mobile app, integrated phone, Screen Pop of PMS data on inbound calls, missed-call text, call recording, call center, digital forms, analytics, payments, CareCredit integration, automated collections and remote schedule access
+An earlier bundled lineup describes Professional as a full marketing platform with advanced marketing and reactivation campaigns, CDT code-specific templates, patient portals, patient reviews, social media management, RevenueWell Phone and RevenueWell Forms
+Premium adds a full website redesign and ADA TV streaming dental video
+Enterprise technology integrates with an existing practice management system to drive scheduling, Screen Pop and campaign targeting
+Text allowances are published in the feature grid: 750 on the Starter column and 3,250 on the Premium column, with 5 phones included
Side by side
What each one actually includes
Published monthly pricing
SMS / text marketing
Email marketing
Landing pages
Online booking
Workflow automations
Review management
Payment processing
Mobile app
Direct data access
Dentrix
Not disclosed
No
Yes
No
Yes
Yes
Yes
Yes (Dentrix Pay)
Not published
More closed (group reporting)
Eaglesoft
Not disclosed
No
Yes
No
Yes
Limited
Basic
Yes (CarePay+)
Eaglesoft Mobile (with Service Club)
More closed (group reporting)
Open Dental
$199 / location / month
Yes (paid messaging)
Yes (Mass Email $8 + Mailchimp)
Yes (Web Forms, free)
Yes (Web Sched, paid)
Limited
Basic
Yes (Moolah, Fintu)
ODMobile $35 / month
Direct database access
Curve Dental
Not disclosed
Add-on only
Yes
CMS Hub only
Requires integration
Pro+ only
Yes
Requires integration (Curve Pay / Global Payments)
Curve Mobile (iOS / Android)
Cloud APIs
CareStack
From $829 / month
Yes (Emails/MMS and bulk texting)
Yes
Not published
Yes (online appointments)
AI notes and workflows (Intelligence plan)
Not published
Yes (financing integrations)
CS Mobile App
Cloud APIs
Weave
From $199 / month
Yes (Attract bundle, 5,000 texts)
Yes (Attract bundle, 10,000 emails)
Not published
Yes (Coordinate bundle)
Reminders, recall and reactivation (Coordinate bundle)
Yes (Attract bundle)
Yes (merchant services)
Weave Mobile App
Not published
RevenueWell
Not disclosed
Yes (750–3,250 texts)
Yes
Dental Websites add-on
Yes (remote schedule access)
Automated collections, campaigns
Yes (Professional bundle)
Yes (CareCredit, payments)
Mobile app
PMS integration
DenGro
£199 / practice / month (UK & Ireland)
Yes (usage charges apply)
Yes (included nurture sequences)
Yes (web forms)
Not published
Yes (custom email and SMS sequences)
Yes (regional review reporting on Enterprise)
Not published
Not published
PMS sync: EXACT, Dentally, Aerona, SfD
Method
How we compared
01
Published pricing and plan names, taken from vendor pages first and labeled third-party where a vendor publishes nothing
02
Text, email and reactivation tooling — recall automation and follow-up sequences are the core of a dental CRM
03
Front-desk load: online booking, reminders, confirmations, missed-call text and two-way patient messaging
04
Reputation and payments: review management and integrated payment processing
05
Data access and reporting for groups: direct database access versus closed or API-only access
06
Compliance architecture: encryption, audit trails, role-based access and a signed Business Associate Agreement
07
Independent ratings with review counts, where any exist
Verdict
For an independent U.S. dental practice, the practical shortlist is Open Dental if you want to see the price before you talk to sales, Weave if the front desk is drowning in calls and texts, and CareStack if you are running more than one location. Dentrix and Eaglesoft remain the incumbents worth quoting if clinical charting and insurance workflow are the deciding factors, but neither publishes a price. Curve Dental is the one to demo if you want to eliminate local servers entirely. DenGro is not sold in the United States, and RevenueWell publishes no plan prices.
Best overall value
Open Dental
It is the only product here with a complete public U.S. fee schedule: $199 per month per location for the first 12 months including up to 3 providers, then $149 per month. Free patient portal, web forms, reminders and Message-to-Pay for support customers, direct database access, and SmartSync real-time CRM sync with HubSpot, Salesforce and GoHighLevel.
Best for front-desk communication
Weave
The $199 base bundle replaces the phone system outright and includes two premium Yealink phones, two-way texting, missed-call text, Text to Pay and a mobile app; the $149 Attract bundle adds reviews and email marketing. No long-term contract is required.
Best for multi-location groups
CareStack
Published starting prices ($829 and $1,299 per month), licensing by locations, chairs and providers rather than seats, AI clinical notes and voice perio charting on the Intelligence plan, and the strongest independent score found in this comparison — 4.8 across 206 Capterra reviews.
Best to demo if you want a fully cloud-based all-in-one
Curve Dental
100% cloud-based with unlimited eClaims, native imaging, automatic backups and Curve Mobile, so no local server or manual updates. Ask for the Order Form price and read the 12-month term and early-cancellation clause before signing.
–Per-location billing applies even when several treatment locations share one database
–Costs layer up quickly: eServices Bundle $165, ODTouch $85, eClipboard $45, Web Sched Recall $75, ODMobile $35, AI Image Analysis $149, all per month per location
–Data conversion from other software is not included and is priced under separate Conversion Fees
–Workflow automations and review management described as limited and basic in a third-party comparison grid
–A third-party comparison says there is no mobile app and that it is not cloud-native by default, which conflicts with the vendor's paid ODMobile product
–No published pricing at all; plan names are not published either
–Contract terms are firm: 12-month initial term, auto-renewal in one-year terms, 90 days' written notice to terminate, and early cancellation requires paying the remaining balance of the term
–In a third-party grid, SMS marketing is add-on only, landing pages sit behind CMS Hub, workflow automations are Pro+ only, and online booking and payment processing require integration
–Learning curve described as moderate-steep
–Late payment carries a $35 administrative charge per invoice per month
–No full-platform free trial — free trials are offered only on newly released products to existing customers
–Setup, porting and per-line fees are not published by the vendor; third parties disagree, reporting a one-time setup fee of $500–$750 (or about $500) and $4–$5 per month per additional line
–Weave cannot plug into an existing legacy PBX — you lease Weave desk phones or use the mobile app
–Credit card processing rates are not published; the vendor says it will try to match your existing rate
–User seats, contact caps and overage rates are not published
–Plan prices are not published anywhere in the vendor's own material for the core product
–A one-time setup or registration fee may be charged at onboarding and is billed regardless of any promotional period
–Text limits and phone counts are shown without a stated period (month not confirmed) and no user, location or contact caps are published
–A customer review alleges extra per-transaction charges on processed payments and mentions paying $350 per month — a customer claim, not a published price
–The only independent score found is on Birdeye, which is itself a competitor in patient-communication software
FlashCrafter